The Leukemia & Lymphoma Society utilizes Paycor, an accounting center based in Cincinnati, Ohio, to process all Team In Training contributions. In your TNT Folder is the Participant Donor Form, which you will complete and submit to the Accounting Center with your donations. Mailing labels have also been provided for your use. 

Paycor Forms

Extra copies of the Participant Donor Forms can be downloaded by clicking:

Winter 2011 Season:

Silicon Valley & Monterey Bay Participant Donor Form - Winter 2011 Season

Spring 2011 Season:

Silicon Valley & Monterey Bay Participant Donor Form - Spring 2011 Season

Team Donation Submission Form

Page one of the Participant Donor Form is a summary page that identifies you, your chapter, the event you are participating in, and gives a total of the donations enclosed.

• Page two of the Donation Processing Form is the Credit Card Donation section to list all information for credit card donations.
• Page three of the Donation Processing Form is the Cash Donation section used to record donor information for cash contributions that have been converted into your personal check and/or for listing donor information that is not provided on a check (i.e., no address, or change of address).

Instruct your contributors to forward all mailed donations directly to you. Do not have your contributors send donations directly to the Accounting Center P.O. Box. (Those donations made via your Active.com personal web page are processed directly – no need for you to complete a form or mail anything!)

In order to effectively process your contributions and to ensure accurate and timely postings to your account, it is important that you closely follow the instructions outlined below.

Thank yous and Receipts for Donors
If you supply us with your donors’ names and addresses (on checks, Cash Donation Forms or Credit Card Donation Forms), The Leukemia & Lymphoma Society sends thank you letters to all donors. Donors who contribute via your online fundraising page will receive a thank you from the Society via e-mail, rather than via postal mail. These acknowledgments, in addition to the donors’ canceled checks or credit card statements, serve as receipts. We do, however, highly recommend that you, personally, acknowledge all contributions you received in your fundraising efforts as well.

Please note: The Leukemia & Lymphoma Society does not sell or share our mailing lists. Your donor’s name will be in our database so they may be thanked for their donation and they might receive future correspondence about the Society or the Team In Training program. If your donor does not want to receive additional mailings from The Leukemia & Lymphoma Society, please block out their address on their check or do not include it on the cash donation form. However, this also means they will not receive a thank you from The Leukemia & Lymphoma Society.

Handling Contributions

1. Send in your contributions early and consistently— do not wait to turn them in! Credit cards and checks expire, so you want to send them to Paycor as quickly as possible. We recommend mailing donations in weekly. Gather all the funds you have received for that week and group them according to type of contribution, i.e. check, cash, credit card or matching gift and process as follows:

Cash Contributions
DO NOT SEND CASH! Convert cash contributions and any foreign currency into a check or money order (payable to The Leukemia & Lymphoma Society). Complete the Cash Donation section of the Participant Donor Form for all cash contributions to ensure proper acknowledgment of gift and so they may receive a receipt for tax purposes. The Paycor Accounting Center will not be liable for any lost or stolen cash donations.

Foreign Currency
Foreign Currency by definition means any check that is drawn off of a NON-U.S. bank, OR does not have „U.S. dollars” imprinted on the check. („U.S. dollars” may not be hand written on the check.) The participant must convert this type of donation into U.S. dollars. Deposit the donation into your personal account and write a check for the amount of the U.S. currency and forward it to the Accounting Center with the completed Cash Donation section of the Participant Donor Form to ensure proper acknowledgement of the donation. (Note: Donors outside the U.S. may find it easier to make a contribution by credit card, which will be charged in U.S. dollars.)

Check Contributions
Write your name, team, sport and „Silicon Valley Monterey Bay Area Chapter” in the memo section of each check, then simply batch and enclose. [Note: If there is no name and/or address on the check, use the Cash Donation section of the Participant Donor Form to identify name and address of the donor to ensure proper acknowledgment of the gift and so they may receive a receipt for tax purposes.]

• DO NOT STAPLE OR TAPE CHECKS TO DONOR FORMS.
• DO NOT SEND POSTDATED CHECKS- hold these in your possession until the check date is valid.
• DO NOT SEND CHECKS DATED OVER 3 MONTHS OLD-these checks will not be accepted and will be returned. It is important to send in your donations in a timely manner.
• Please review checks to ensure they are signed and dated.

Credit Card Contributions
Complete the Credit Card Donation section of the Participant Donor Form for all credit card contributions. Be very careful to be accurate and complete when copying the credit card information (account number, expiration date, $ amount), as errors will result in denied approval. The Accounting Center can only process Visa, MasterCard, and American Express.

Matching Gift Contributions
Make a copy of the donation and attach it to the match form, and make sure your name, team, event and SVMB Chapter are written on the form. Then send it to:

TNT-Bookkeepr
The Leukemia & Lymphoma Society
675 North First Street, Suite 1100
San Jose, CA 95112-5156

Forwarding Contributions to the Accounting Center

Accumulate your contributions, complete the Participant Donor Form as outlined above, make a photocopy of everything you will submit, and send in donations weekly to the Accounting Center. A set of labels to the Accounting Center in Cincinnati, Ohio (address below) is included in the front pocket of your TNT folder for your convenience. Be sure to use sufficient postage.

The Leukemia & Lymphoma Society - Silicon Valley Monterey Bay Area Chapter
Dept. # 958
PO BOX 145900 - Cincinnati, Ohio 45250

To access Paycor label format, click here

Please Note: DO NOT SEND YOUR DONATIONS VIA UPS or FEDEX - they will not deliver to a Post Office Box address. You may use Express Mail or Certified Mail through the Post Office.

• Keep a log of all of your donations received as well as copies of everything that you mail in.
• VERY IMPORTANT: To ensure timeliness and accuracy, please use only the Participant Donor Form attached to submit your donations to the Accounting Center. Do not send any sponsor forms, donor cards, donor letters, etc., to the Accounting Center. These items are not necessary, slow down processing and add to your mailing costs.